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The East Haddam
Elementary School PTO CONSTITUTION AND BY-LAWS |
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The name
of the organization will be the East Haddam Parent Teacher Organization,
Inc., hereinafter referred to as the PTO. ARTICLE II GOALS The goals
of the PTO will be: A.
To promote the welfare of the children of the B.
To work in conjunction with the Board of Education, the school
administration and the East Haddam Education Association to secure adequate
laws, policies, procedures and facilities for the proper care, protection,
and education of the children of East Haddam Elementary School. C.
To bring into closer relationship the home, school and the Board of
Education to ensure parents, teachers and administration cooperate
intelligently in the education of our children. D.
To develop between educators and the general public such united
efforts as will secure for every child the highest advantages in physical,
cultural, social and scholastic education. ARTICLE
III POLICIES The
policies of the PTO will be: A.
To
cooperate with other organizations when their objectives and those of the
Parent Teacher Organization coincide. B.
To
inform the membership of vital issues, take a position and disseminate the
consensus of opinion. C.
To
provide input to the Board of Education and school administration regarding
policies, procedures and programs. D.
Non-commercial,
non-sectarian and non-partisan. In the
event of the dissolution of this organization, the assets and materials will
be turned over to the Board of Education for safe keeping until a subsequent
group assumes the role of the Parent Teacher Organization. At that time assets and materials will be
turned over to them. ARTICLE IV MEMBERSHIP A.
Any
person who is willing to uphold the goals and policies of the PTO and
subscribe to its by-laws may become a member upon payment of dues as herein
provided. B.
The
dues of the PTO will be established annually be the Executive Board. C.
An
annual enrollment of members will be conducted by the membership committee,
with additional members accepted at any time. ARTICLE V OFFICERS The
officers of this organization will be a President, a CO-President, a
Treasurer and a Secretary. A.
These
officers will be elected at the regular meeting in April. B.
Officers
will serve for a term of two years. No
officer will be eligible for the same office for more than two consecutive
terms. In the absence of another
candidate the interim officer can serve one additional term for two years. C.
Any
member of the PTO is eligible for office. D.
The
Executive Board will seek candidates for all open offices from the PTO
membership. Nominations will be
accepted as of March 1st. E.
When
a vacancy occurs in any office, except that of President, a vote of the
Executive Board will be taken whereby a replacement will be elected to fill
the vacancy for the remainder of the term.
A two-thirds vote of the Executive Board is required to fill the
vacancy. Candidates will be members of
the PTO. ARTICLE VI DUTIES OF OFFICERS A.
The
President will preside at all meetings of the organization and the
Executive Board, will be a member ex-officio of all committees and will
perform all other duties usually pertaining to the office. B.
The
CO-President will act as aide to the President, will prepare him/herself
to assume the office of the President if and when called upon, will perform
the duties of the President in the absence of that officer, and any other
duties delegated to him/her C.
The
Secretary will record the minutes of all meetings of the organization
and the Executive Board, will have all old records and correspondence of the
organization up to date and available for other officers' use, and will
perform such other duties delegated to him/her D.
The
Treasurer will receive all money of the organization and will keep an
accurate record of receipts and expenditures.
Orders on the treasury will be signed by the Treasurer, Secretary,
President or CO-President. Amounts
exceeding five hundred dollars ($500.00) will be co-signed by any two
officers. A monthly financial report
will be given by the Treasurer. E.
Officers
shall be responsible for maintaining the protective legal status of the PTO,
including Articles of Incorporation. ARTICLE VII MEETINGS A. Regular
meetings of the organization will be held monthly during the school year,
unless otherwise determined by the Executive Board of the organization. Meetings will be held on a scheduled and
advertised day and time each month, that day being decided annually by the Executive
Board. E.
Special
meetings may be called by the Executive Board. F.
Annual
written reports will be received and officers installed at the final meeting
of the school year. This meeting will
be presided over by a joint session of the incoming and outgoing Executive
Boards. G.
The
privilege of holding office, making motions, debating and voting will be
limited to members of the organization. H.
Motions
may be passed by a majority vote of the members present. In the event of a tie vote, the vote of the
Chair determines the outcome of the vote. ARTICLE VIII COMMUNICATIONS A. The
organization will publish and distribute a newsletter to the parents and
teachers at regular intervals to inform them of current projects and issues. B. To
ensure continuity of responsibilities and programs, a guidebook will
be maintained to aid incoming members of the Executive Board. C. All
communication distributed on behalf of the PTO will be reviewed and approved
by the Executive Board before release. ARTICLE IX STANDING COMMITTEES A. Fundraising
Committee: to make proposals
for new fundraising projects and evaluate existing programs. Will oversee all fundraising
chairpersons and provide a financial report at the next meeting taking place
after each fundraising event. Will
provide an annual report of all fundraising events. Will notify the PTO of any upcoming
fund-raisers. B. After
school Programs Committee: Oversees after school programs and seeks
the Executive Boards approval for starting new after school programs. C. Communications: to prepare and publish the regular
newsletter, notices and correspondence, maintain PTO web site
and to advertise meetings and events to the public. D. Cultural
Arts: to investigate, coordinate and
host special artists and programs at the school and at PTO events. E. Membership: to encourage school-wide participation in
PTO events and programs. All committees will be appointed by the President with the
approval of the Executive Board. 1. Additional committees will be
created by the Executive Board as required to promote goals and interests of
this organization. 2. The chairmen of all committees will
present plans of work to the Executive Board for approval and will provide a
final report thereafter. 3. The chairperson of each PTO event
shall work with the Treasurer and other officers to plan for the handling of
all funds in an approved manner as described in PTO funds handling policies. ARTICLE X EXECUTIVE BOARD A. The
Executive Board will consist of the officers of the organization. The principal representing the elementary
school will serve in an advisory capacity to the Executive Board. B. The duties of
the Executive Board will be: 1.
To transact necessary business between organization meetings and such
other business not to exceed $500.00. 2. To create standing committees. 3. To approve plans of work of standing
committees. 4. To present reports at the regular meetings
of the PTO. 5. To appoint special committees. 6. To set annual goals and policies to be
presented to the organization. 7. To approve routine expenditures
within the limits of the budget. 8. To select an auditor or auditing
committee to audit the treasurer’s accounts. 9. To prepare and submit to the
organization for adoption a budget for the year. ARTICLE XI
PARLIAMENTARY AUTHORITY Roberts'
Rules of Order, revised,
will govern this organization in all cases to which they are applicable, and
in which they are not in conflict with these by-laws. ARTICLE XII BY-LAWS AND AMENDMENTS A. By-laws shall
be reviewed every two years, or as needed. B. By-laws
shall be kept on file by the PTO, with copies forwarded to the school
administration, the Board of Education and made available upon request to the
membership. C. These
by-laws may be amended at any regular meeting of the organization by a two
thirds vote of the members present and voting, provided notice of the
proposed amendment has been given at a previous meeting. D. Amendments
to the by-laws should be dated and kept on file by the Secretary. The by-laws should be reprinted when
significant or sufficient changes make it necessary. Approved
at March 17, 1998 meeting. Amended
February 22, 1999 Amended
April 10, 2000 Amended March 8, 2001 Amended November 6, 2003 |
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